Contact Us

Who To Contact

Looking for resources to run your PTA? Need support for a challenge your community is dealing with? Want to highlight a success story?

Hands-on, local support combined with robust training resources and a parent driven advocacy platform sets PTA apart as the leader in supporting local school parent groups.

Please reach out to your Council PTA first.
Council PTAs are chartered by Virgnia PTA to serve as a support system and point of collaboration within a specific city or county. Council PTAs are led by elected parent volunteers who live in the city/county that they are serving. If your City/County does not have a Council, you can consider starting a Council PTA.

If you do not live in a City/County with a Council PTA, please contact the appropriate state officer listed below. Please include your PTA unit name in the subject line. While we try to strive to reply as swiftly as possible, all Virginia PTA officers are volunteers, just like you, so, please allow 24-48 hours for a reply. Please DO NOT call or email state office staff, they do not provide direct local unit support or upload compliance submissions, or membership lists.

SPECIAL NOTE: If you are looking for your unit's Standards of Affiliation Letter (also called a 501(c)3 letter).
Your Aug 1, 2023 - Aug 1, 2024 letter will be loaded automatically to your 2023-2024 MemberHub/Givebacks compliance panel after ALL Standards of Affiliation Requirements have been met. This includes the 3-page Financial Review covering the 2022-23 school year; your 2022 IRS 990 filing covering the 2022-23 school year; your insurance coverage certificate for the current fiscal year AND a membership dues payment for 2023-2024.

If your SOA letter has not been uploaded within 3-4 days, please first double check your compliance submissions to determine what is still missing, or what needs to be re-submitted. Common reasons for needing to resubmit SOA documents include: using the incorrect financial review form, not having the financial review signed by the outgoing Treasurer, Reviewers and incoming officers, and submitting a 990 for the wrong fiscal year. Please also verify that your 990N submission shows the filing status as 'accepted' not 'pending'

Family Engagement & Membership
- Reflections, Student Contests, Volunteer Impact Awards, Family Events, National PTA Grant Support: FamilyEngagement@vapta.org
- Membership Campaign Resources & Challege Questions: Membership@vapta.org
Leadership Webinar Workshops: Training@vapta.org
Operations (Please review the linked instructions first)
- Re-starting or Chartering a PTA: Must submit application to Charter@vapta.org
- Standards of Affiliation (Good Standing)
- - Submit Compliance (Standards of Affiliation) Documents
  - Submit Officers
  - Submit Membership Information
  - Remit Membership Dues
  - Submit IRS 990 Filing
  - Insurance Information
  - Annual Standard of Affiliation (501c3) letter: Located in your MemberHub/Givebacks compliance panel. ALL compliance items must be complete before a letter for the current fiscal year will be uploaded.
- Request MemberHub Access
- IF, after reviewing the above resources, you still need operations support please contact:
  - Technical help or problems using MemberHub/Givebacks: Contact MemberHub Support (1:1 Sessions available)
  - Contact your Council PTA
  - General Compliance questions: Operations@vapta.org
  - New Charter support: Charter@vapta.org

Policy Inquiries
- Treasurer & Finance Policies: Treasurer@vapta.org
- Advocacy policies & support, resolutions, position statements, coalition requests: Advocacy@vapta.org
- Bylaws Questions: Bylaws@vapta.org