Membership Resources

REMINDER: Please include your 8-digit unit code on all correspondence.

Membership Campaigns

Today, PTA’s role is more important than ever in connecting parents, teachers and administrators, and supporting critical school needs. We want every family in our schools to join PTA, because we can do more together than apart. Families can join your PTA year-round!

Check-out the Membership Tools in the sidebar to access social media graphics, flyers and more that will help you grow membership in your school. 

Submitting Membership Lists and Dues

DUE: 1st of each month (per Bylaws)

Submitting your dues on-time is part of the Standards of Affiliation and keeps your PTA in Good Standing which allows your PTA to qualify for grants and awards and enables your families to participate in the Reflections Arts Contest.

All PTAs in Virginia have FREE access to a basic MemberHub Account. All Units should submit their membership lists via their MemberHub. In addition to helping you sell and submit membership information, MemberHub provides your PTA with an on-line school directory, school store, sign-up, school calendar, fundraising platform, website hosting and more. Learn more and get started with MemberHub.

SUBMITTING YOUR MEMBERSHIP LIST

If your PTA sells memberships through your PTA's on-line store in MemberHub:

• Submitting your membership list is automatic!
• You just need to submit your dues payment on-time.

If your PTA did NOT utilize your PTA's on-line store in MemberHub to sell memberships you can:

• Manually enter membership sales for any paper checks you've received
• Import a csv file with your membership list DIRECTLY into MemberHub.  

PAYING DUES ELECTRONICALLY

All PTAs in Virginia should pay membership dues ELECTRONICALLY via the free MemberHub account provided by Virginia PTA for your PTA unit. If you are selling Memberships directly in MemberHub, please note that dues are not automatically paid to VIrignia PTA, you must still press "Pay Dues" in order to initiate your dues payment. 

Dues payment through MemberHub uses Stripe and requires you to enter your Bank's ACH information (from the bottom of a regular check) for your first dues payment. After the first payment you can simply click the "Pay Dues" button. 

• For information about how to pay dues electronically please review the MemberHub Help Topic.  
• You can also schedule a 1:1 work session with MemberHub to walk-through on-line dues payment. 
• If your PTA has not used MemberHub previously, you can request access from Virginia PTA here.
• If you are unable to submit your dues electronically via MemberHub, please contact our Vice President of Membership for options for payment by paper check. 

REQUEST FOR REFUND OF LOCAL UNIT DUES OVERPAYMENT 

Requests for refund of overpayment of membership dues will be honored if made in writing within 60 days of payment prior to the close of the membership year.  Thereafter, refunds may be granted at the discretion of the state president and vice president of membership, and may be limited to the state portion of the overpayment. Determination will be made on a case by case basis.  Please complete the attached pdf form (236 KB)  and submit to finance@vapta.org to start the process.

MEMBERSHIP CHALLENGE

Membership challenges change every year and are a fun way to challenge your community and highlight how successful your PTA is at supporting strong family to school paretnerships. Learn more this year's Membership Challenge.