2020-2021 Local Unit & Council Officers Contact Information
Due: June 15 of each year
IMPORTANT!!!! Virginia PTA is converting to MemberHub for our record management system. MemberHub offers local units, councils, districts and state-level leaders a number of tools to make running our PTAs easier. Please complete all your officers and committee chair information on the form below. The state office will record the President, Treasurer, and Membership VP/Chair into MemberHub database. You will receive an email from MemberHub welcoming you to the database and introducing you to the system and its benefits. Once you create a password for the email you provided you will have access to the database and can then upload your remaining officers and give those you want access to work in the database.
PTAs/PTSAs Actively Using MemberHub Database
Submit your officers' information directly into MemberHub database. We ask that you also include your school Principal contact information.
PTAs/PTSAs New to MemberHub Database
MemberHub provides units with record and membership management, communication hubs, document storage for your unit. Please use the webform below and complete only the contact information for your incoming President, Secretary, Treasurer, and Membership VP/Chair. The Virginia PTA office will update your officer information in the MemberHub database and you will receive a welcome email along with some tutorials and reference information to help you set up your PTA/PTSA account. You will be able to add all remaining officers and Principal information into the database.
PURSUANT TO CODE OF VIRGINIA FOR NON-PROFITS 57-49.5, THE NAMES AND CONTACT INFORMATION OF ALL OFFICERS MUST BE KEPT ON FILE WITH THE PARENT ORGANIZATION. IN ADDITION, IRS REGULATIONS REQUIRE THAT YOUR UNIT’S EMPLOYER IDENTIFICATION NUMBER (EIN) BE KEPT ON FILE WITH THE PARENT ORGANIZATION.
OFFICER CONTACT INFORMATION: Please update your unit’s officer contact information with the Virginia PTA State Office as soon as your officers are elected, but no later than June 15. Please provide officer contact information even if this is your second term. Failure to provide officer contact information by June 15 could result in a disruption of services provided by Virginia PTA such as district and state mailings, electronic communications, and other services and benefits.
Fall elections - please resubmit new officers’ information at that time.
All information is considered the property and confidential information of Virginia PTA and is not shared or sold to any outside party.
Virginia PTA strives to communicate effectively with all PTAs while reducing our carbon footprint. Virginia PTA’s electronic newsletters, the VOICE, and ACTION ALERTS are automatically sent to email addresses. You may unsubscribe at any time by following instructions published in each issue. Some important information is shared via email, but twice a year a mailing is done to the unit president.
If there are changes to officer contact information, please provide updates to the state office at firstname.lastname@example.org to ensure your current officers receive electronic communications.